How to make your word 20 documents 508compliant pdf how to. Dhs section 508 compliance test processes homeland security. Pdf portfolios are collections of many different documents combined into one pdf figure 1. Section 508 requires that federal agencies electronic and information technology is. Kenny moore from introduces a series of short tutorials intended to help meet the pdf accessibility requirements of the 508. Note that adobe has a builtin accessibility checker in the tools section. If your archive or search tool can utilize pdf tags, the ability to find what you are looking for can be based on the complete set of actual pdf document content. This document is 508 compliant insert additional appropriate disclaimers document purpose this practices guide is a brief document that provides an overview describing the best practices, activities. Develop reusable accessible design templates to reduce the level of effort to create accessible electronic content.
While remediating an existing pdf document includes several steps previously described, a pdf which has been created from a poorly or unformatted microsoft document requires various and often time. Section 508 guide how to identify errors in pdf hhs. It prompts to address accessibility issues, such as a missing document description or title. Follow responsive design principles that support accessibility on different types of devices. Section 508 complianceconforming to a set of standards that make digital media accessible to people with disabilitiesis mandatory for all federal agencies. For example, a photo or graph may be embedded within a pdf but without a file name or alt tag then the screen reader may not know how to. As a learning professional, you want to make sure your courses are accessible to all your learners. Adobe acrobat section 508 accessibility training course. I can tag my pdf file to be 508 compliant by using the advanced accessibility add tags to document function in adobe acrobat professional.
Learn about the accessible electronic document community of practice aed. The brochure was designed in adobe indesign then converted to a pdf. Section 508 compliance for digital content youtube. The appligent accessibility group has put together. Draft section 508 basic training pdf portable document. How to create 508 compliant adobe pdf documents dau. Is the pdf a pdf portfolio or does the pdf have file attachments. Similar to images, tables are required to have descriptive identifiers to be section 508 compliant. This includes, but is not limited to, the following. For example, in ms word, the table of contents feature is found on the reference tab within the table of.
Introduction to section 508 and information and communication technology ict. The make accessible action walks you through the steps required to make a pdf accessible. Irs section 508 compliant pdf forms internal revenue service. Test for accessibility find an overview of testing methods and the tools to test websites, software, and electronic documents for conformance with the revised 508 standards. The checklist includes compliance with section 508, in addition to other usda requirements. Documents certified compliant by edcs are guaranteed. Welcome to the webinar creating section 508 compliant electronic documents. Section 508 training online with a live instructor. In the report options section, select options for how you want to view. If the current document isnt prepopulated select it, and then select microsoft word. Section 508 ensures content is tagged in correct order, section headings, bulleted and numbered lists, and footnotes and endnotes are properly identified. Tips and tricks whether you regularly work on federallyfunded elearning projects, or whether you are focused on creating privately funded elearning content, the.
Pdf allows the publisher to ensure that a document looks the same online as it does in. Creating section 508 compliant help doctohelp nethelp 2. Unfortunately, persons with disabilities, who utilize screen readers or other assistive technologies to read the content of pdfs, often cannot access the content because the documents are not section 508. The step by step guide to section 508 compliant pdfs is for the writers, editors, illustrators, managers, and content developers tasked with 508 compliance. Anytime you are preparing an electronic document that will be posted online or distributed via email, whether its an internal document or an external document, you need to follow the section 508 guidelines. Section 508 guide tagging pdfs in adobe acrobat pro hhs. The checklist from section a forward is based on the wcag 2. Fixing pdf tables for 508 compliance manual tagging duration. In addition to section 508 requirements, hhs has policies, standards, and requirements for electronic documents that include. Section 508 basic training pdf 11 document properties 1. The resources in this section were developed by federal agencies, and shared here for your convenience.
Please contact us for more information on making your documents compliant with section 508 and pdfua. Tips for making your website section 508 compliant blue. If using an authoring tool, make sure the tool is capable of generating accessible pdf documents that conform to pdf ua some do not. Scanned pages all or part of a pdf may be compiled from scanned pages. The checklist below, a series of tables, is based on the content of the pdf. Implementing section 508 in xsl fo using renderx xep software this document serves as a technical white paper showcasing the enhanced capabilities of renderx xep software for creating section 508. Advocate for the use of authoring tools and document converters that enable users to easily create accessible documents. How to test and remediate pdfs for accessibility using adobe acrobat dcthe. Learn how to make your documents 508 compliant in nexights stepbystep video tutorial.
Documents distributed via email includes broadcast messages and any attachments. Cms pdf file 508 checklist 1 cms pdf file 508 checklist document information. All electronic communication and documentation created by cms employees and contractors must be 508 compliant. In addition to section 508 requirements, hhs has policies, standards, and requirements for electronic documents that include but are not limited to the following. The recent section 508 refresh brought harmonization with the wcag 2. Another major provision of section 508 is to ensure accessibility of data contained in tables. Section 508 pdf document accessibility test process. Note, much of this guidance predates the revised 508 standards. Implementing section 508 in xsl fo using renderx xep. For example, documents that have visual lists can be tagged with list tags. How to make pdf section 508 compliant agile web development. Web content tutorials and tools for adobe pdf, microsoft office. The focus of this webinar is on creating accessible ms word and portable document format pdf. Adobe has a builtin accessibility checker, which is located under the tools section.
Making pdfs accessible section 508 compliant beacon blog. Example of using a screen reader with an accessible pdf youtube 2. Coding html data tables for accessibility is almost exactly like tagging pdf data. Unfortunately, what were uploading isnt simply content, but tools that users need to be able to download and print. To help ensure that 508 compliant pdfs are disseminated, this test process has been created to evaluate documents against all applicable 1194. The forms on this page are provided in adobe acrobat portable document format.
Please view these video tutorials on creating 508 compliant documents. Original section 508 standards did not explicitly provide technical standards for. Making files accessible the checklists are the official hhs accessibility checklists. Section 508 applies to everything from desktop software being used by a few employees within a lab to a web page accessible to anyone in the world if its been bought with government funds, it must be 508. A portable document format pdf is a file format created by adobe to create standard consistency when a document is physically printed from a standard printer. Open the pdf youd like to make accessible with acrobat pro dc. Section 508 accessibility compliance autodesk recognizes the importance of section 508 of the rehabilitation act. Section 508 guide tagging pdfs in adobe acrobat pro. Six myths busted regarding section 508 pdfua compliance. When you see a scanned page, you are actually looking at a picture of. Agi has been teaching section 508 accessibility courses for government agencies and private businesses. If the document is confusing or has missing information when the style sheets are turned off, your website doesnt meet section 508s standards. This course is designed to become familiar with, and come into compliance with, the federal governments ada section 508 accessibility regulations. Adobe portable document format pdf documents should be created using adobe acrobat version 6 or later software, or equivalent tools from adobe.
Documents comprised of scanned images of text are not 508 compliant. Follow these steps to use adobe acrobat to create accessible pdfs, check. The portable document format pdf is the standard format for online electronic publication of documents. Ensure the accuracy of a tagged pdf understanding pdf artifacts and. Section 508 compliance accessible document solutions. For accessible pdf files, the recommended format is the pdfua format which complies. Were also dealing with people with very low computer and web literacy, so we need to make. Please be aware that pdf files included in the course must meet section 508 guidelines as well. Guidance for creating accessible content in adobe acrobat portable document format pdf that is compliant with section 508. These pdf forms are fully accessible but there is no computation, validation, or verification of the information you. Create and verify pdf accessibility, acrobat pro adobe support.
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